Contracts for work and services
The work contract function is provided via the Unikat procurement system. Please refer to the information sheet on creating and approving work contracts via the Unikat procurement system.
Here is a simplified list of the steps involved:
- Work contracts must be created via the Unikat procurement system.
- This is done via the 'Free-text request' funtion (path: -> Procurement -> Unikat -> Purchasing -> Free-text).
- By selecting the new product group 402*, an additional tab will appear in the item details as the process continues. The contract partner's personal details must be entered there. A check for potential social security liabilities is also carried out here.
- Approval of the shopping basket is granted exclusively by the Head of Administration for the department, Ms Rosenbusch, or her deputy, Ms Nahmmacher.
- Orders are assigned the receipt number range 47*
- There is no requirement to record a receiving report for these transactions. The invoice is authorised by the invoice verification and approval process.
Exceptional nature of contracts for work and services
All work that arises and is necessary must, as a matter of principle, be carried out by staff of Freie Universität Berlin as part of their official or employment duties; this applies without exception to so called routine tasks and to tasks which require the contracting parties to be integrated into the University's work processes. If other work has to be carried out by private individuals under contracts for work and services, please note that entering into such contracts with individuals who do not provide the relevant services on a commercial basis is only permitted if such measures
- are absolutely necessary, or
- if they were agreed upon during appointment or retention negotiations, or
- if they are in line with FK recomendations (Household budget chapter 02).
Please refer to the relevant information sheet on contracts for work and services, which you are strongly urged to review and comply with.
If you have any questions regarding these points, please contact the department administration, Ms. Nahmmacher.